Top 10 Card Readers for Small Business in UK – Best Card Payment Machines

Last Updated on August 26, 2024

In today’s digital age, accepting card payments is a necessity for small businesses across the UK. Whether you run a bustling café, a boutique retail store, or a mobile service, having a reliable card payment machine can significantly enhance your business operations. This guide will walk you through everything you need to know about card readers, from how they work to the best options available in 2024.

What Are Card Readers?

Card readers are devices that allow businesses to accept payments from debit card and also process payments from credit cards, as well as other electronic payment methods like mobile wallets. These devices have evolved from simple swipe machines to sophisticated payment terminals that support chip and PIN, contactless payments, and even mobile payment solutions like Apple Pay and Google Wallet.

Card readers can be portable, countertop, or integrated into larger Point of Sale (POS) systems, providing flexibility for various business needs. By using card readers, businesses can offer customers more convenient payment options, which can lead to increased sales and customer satisfaction.

How Card Payment Machines Work?

Understanding how card payment machines work can demystify the payment process and help you make an informed decision. Here’s a simplified breakdown:

1. Card Interaction: When a customer presents their card, they either swipe it, insert it into a chip reader, or tap it on a contactless reader.
2. Data Transmission: The card reader transmits the card data securely to the payment processor.
3. Authorization: The payment processor communicates with the cardholder’s bank to authorize the transaction.
4. Transaction Completion: Once authorized, the payment is processed, and the funds are transferred to the merchant’s account, usually within a few days.

Security is a critical component of this process, with technologies like EMV (Europay, MasterCard, and Visa) chips and encryption ensuring that cardholder data is protected.

How Much Does a Card Reader Cost in the UK?

The cost of a card reader in the UK can vary widely depending on the type of machine, its features, and the provider. Here’s a general breakdown:

Type of Card Reader	Average Cost	Description
Mobile Card Readers	£20 – £60	Ideal for businesses on the go. Low upfront cost, pay-as-you-go.
Portable Card Readers	£60 – £150	Suitable for businesses needing mobility within premises.
Countertop Card Machines	£100 – £300	Best for fixed locations. Higher upfront cost with robust features.
Integrated POS Systems	£200 – £600+	Comprehensive solutions with advanced functionalities.

 

Besides the initial purchase price, consider ongoing costs such as transaction fees, which typically range from 1% to 3% per transaction, and monthly fees if applicable. Some providers may offer rental options instead of outright purchase, which can be more budget-friendly for small businesses.

Different Types of Card Payment Machines

Selecting the right type of card payment machine is essential for ensuring that your business operates smoothly and meets customer expectations. Below, I’ve detailed the various types of card readers available, along with their specific benefits and use cases:

Mobile Card Readers

Mobile card readers are compact devices designed to connect to smartphones or tablets via Bluetooth. They are ideal for businesses that require flexibility and mobility, such as market vendors, food trucks, and service professionals who work on the go.

• Features: Mobile card readers are lightweight and easy to carry, making them perfect for businesses that don’t operate from a fixed location. These devices often work in conjunction with a mobile app, allowing businesses to manage transactions, send digital receipts, and track sales data.
• Use Cases: Imagine a freelance photographer who moves between different event venues. A mobile card reader like the SumUp Air allows them to accept payments on-site, without the need for bulky equipment.
• Pros: Portability, low upfront cost, no need for a dedicated internet connection.
• Cons: Dependent on mobile devices, limited battery life.

Portable Card Readers

Portable card readers offer the convenience of mobility within your business premises. These devices typically come with a charging dock and can be moved around easily, making them ideal for businesses like restaurants, cafes, and retail stores that need to bring the payment device to the customer.

• Features: Portable readers often include features like contactless payment, chip and PIN, and magstripe options. They are usually wireless, connecting to your POS system via Wi-Fi or Bluetooth.
• Use Cases: Consider a restaurant where waitstaff can bring the card reader to the table, allowing customers to pay without leaving their seats. The iZettle Reader 2 is a popular choice in such environments due to its user-friendly interface and fast transaction processing.
• Pros: Flexibility, better customer experience, supports multiple payment methods.
• Cons: Higher cost than mobile readers, dependent on battery life.

Countertop Card Machines

Countertop card machines are traditional payment devices typically used in fixed locations. They are often connected to the point-of-sale system via a wired connection, offering stability and reliability, especially in high-traffic environments like retail stores or busy cafes. Being a business owner, you can choose the best credit cards for your small business, In the same time you need to focus on choosing the best card reader as well.

• Features: These machines come equipped with robust features such as multiple payment acceptance (chip and PIN, contactless), receipt printing, and integration with inventory systems. They are designed for fast, reliable transactions.
• Use Cases: In a busy retail store, a countertop machine like the Ingenico Move/5000 can process numerous transactions quickly and efficiently, reducing wait times and improving customer satisfaction.
• Pros: Stability, durability, full feature set.
• Cons: Less mobility, typically higher upfront costs.

Integrated POS Systems

Integrated POS systems are comprehensive solutions that combine a card reader with advanced POS functionalities. These systems are designed for larger businesses that require more than just payment processing—they often include features like inventory management, employee tracking, and detailed sales reporting.

• Features: Integrated systems can handle complex tasks, such as managing multiple sales channels (in-store, online), offering loyalty programs, and generating detailed financial reports. Devices like the Clover Go are highly customizable and scalable, making them suitable for growing businesses.
• Use Cases: A small chain of retail stores might use an integrated system to streamline operations across multiple locations, ensuring consistency in pricing, inventory, and customer data.
• Pros: Comprehensive features, scalability, improved business insights.
• Cons: Higher cost, requires more setup and training.

Different Fees Involved in Card Readers

When investing in a card payment machine, it’s crucial to understand the associated fees:

1. Transaction Fees: A percentage fee charged per transaction, usually between 1% and 3%.
2. Monthly Fees: Some providers charge a monthly fee for using their services.
3. Setup Fees: Initial setup fees may apply, although many providers waive these for small businesses.
4. Chargeback Fees: Fees associated with processing refunds or disputed transactions.
5. PCI Compliance Fees: Some providers charge a fee to ensure your business complies with PCI DSS (Payment Card Industry Data Security Standard).

To minimize costs, compare providers carefully, focusing on both upfront and ongoing fees.

Things to Look After While Buying a Card Reader for Business

When purchasing a card reader for your business, consider the following factors:

Compatibility

Ensure the card reader is compatible with your existing POS system and accounting software.

Payment Methods Supported

Opt for a reader that accepts a variety of payment methods, including contactless, chip and PIN, and mobile payments.

Transaction Fees

When it comes to credit cards, there are lots of credit cards available with 0% interest rates, Similarly you need look into transaction fees when opting for a card machine. Compare transaction fees across providers to find the most cost-effective solution for your business.

Customer Support

Reliable customer support is crucial in case of technical issues. Look for providers offering 24/7 support.

Security Features

Make sure the card reader complies with industry security standards, such as PCI DSS and EMV.

Top 10 Card Readers for Small Business in UK – Best Card Payment Machines

As a business owner, choosing the best business credits with bad credit score is a simple task, But choosing the right card payment machine can be a daunting task, especially with so many options available in the market. Here’s an in-depth look at the top 10 card readers for small businesses in the UK, focusing on features, pricing, and the specific needs they address:

1. SumUp Air

• Features: The SumUp Air is known for its simplicity and affordability. It connects to your smartphone or tablet via Bluetooth and is compatible with both iOS and Android devices. The device supports contactless payments, chip and PIN, and mobile wallets like Apple Pay and Google Pay.
• Pricing: Around £29 for the device, with a flat transaction fee of 1.69%.
• Best For: Small businesses and freelancers looking for a low-cost entry into card payments.
• Pros: No monthly fees, easy to use, fast setup.
• Cons: Limited features compared to more expensive models.

2. Square Reader

• Features: The Square Reader is another popular option for small businesses. It offers a sleek design, easy integration with Square’s POS system, and flat transaction fees. The device supports a wide range of payment methods, including chip cards, contactless payments, and mobile wallets.
• Pricing: Priced at £19 for the reader, with a 1.75% transaction fee.
• Best For: Businesses needing a reliable, all-in-one payment and POS solution.
• Pros: Flat fees, robust software integration, no monthly fees.
• Cons: Slightly higher transaction fees compared to competitors like SumUp.

3. iZettle Reader 2

• Features: The iZettle Reader 2 is known for its speed and reliability. It supports multiple payment methods and integrates seamlessly with the iZettle POS app, which offers advanced features like sales analytics and inventory tracking.
• Pricing: The reader costs around £29, with a transaction fee of 1.75%.
• Best For: Retail and hospitality businesses that need reliable performance and advanced POS features.
• Pros: Quick transaction times, strong integration with POS software.
• Cons: Higher transaction fees than SumUp.

4. PayPal Here

• Features: PayPal Here offers a convenient way for businesses to accept payments, especially if they already use PayPal for online transactions. The reader accepts chip cards, contactless payments, and PayPal payments, making it versatile.
• Pricing: Priced at £45, with a variable transaction fee starting at 2.75%.
• Best For: Businesses already using PayPal as part of their payment ecosystem.
• Pros: Easy PayPal integration, widely recognized and trusted brand.
• Cons: Higher transaction fees, particularly for low-volume sales.

5. Worldpay Reader

• Features: Worldpay is a well-known name in the payment processing industry, and its card reader is no exception. It offers a robust set of features, including support for multiple payment types and comprehensive reporting tools.
• Pricing: The cost varies depending on the plan, with options for pay-as-you-go or contract-based pricing. Transaction fees start at 0.75%.
• Best For: Established businesses that require reliable service and extensive support.
• Pros: Trusted brand, excellent customer support, low transaction fees.
• Cons: More expensive than other options, complex fee structure.

6. Clover Go

• Features: The Clover Go is part of a broader ecosystem of POS products from Clover. It offers flexibility, allowing businesses to start small with just the mobile reader and then scale up to more comprehensive Clover systems as they grow.
• Pricing: The reader costs around £60, with transaction fees starting at 1.69%.
• Best For: Growing businesses that need a scalable POS and payment solution.
• Pros: Customizable, integrates with larger Clover systems.
• Cons: Higher initial cost, better suited for businesses planning to scale.

7. MyPOS Go

• Features: MyPOS Go is an affordable, no-frills card reader that offers instant access to funds. It’s ideal for small businesses or startups that need to manage cash flow carefully. The reader supports contactless payments, chip and PIN, and magnetic stripe cards.
• Pricing: The device is very affordable at around £29, with a 1.75% transaction fee.
• Best For: Startups and small businesses with tight budgets.
• Pros: Low upfront cost, instant settlement of funds.
• Cons: Limited features compared to more expensive readers.

8. PAX A920

• Features: The PAX A920 is a versatile, Android-based payment terminal that combines the functionality of a smartphone with a traditional card reader. It offers a large touchscreen, Wi-Fi and 4G connectivity, and supports a wide range of payment types.
• Pricing: Priced around £300, with varying transaction fees depending on the provider.
• Best For: Tech-savvy businesses looking for an all-in-one solution.
• Pros: Advanced features, large touchscreen, versatile connectivity.
• Cons: High upfront cost, more complex setup.

9. Ingenico Move/5000

• Features: The Ingenico Move/5000 is a high-performance, portable card reader designed for businesses that handle high transaction volumes. It offers robust security features, including PCI PTS 5.x certification, and supports a wide range of payment methods.
• Pricing: Typically costs around £300, with transaction fees starting at 1.5%.
• Best For: High-traffic retail environments and businesses that prioritize security.
• Pros: High security, reliable, supports multiple payment methods.
• Cons: Higher cost, not as portable as smaller devices.

10. Verifone V240m

• Features: The Verifone V240m is a portable card machine that offers a balance between portability and functionality. It supports chip and PIN, contactless payments, and has a long battery life, making it ideal for businesses that require a reliable, mobile solution.
• Pricing: Costs around £250, with transaction fees depending on the provider.
• Best For: Restaurants, cafes, and other businesses needing a portable, dependable payment solution.
• Pros: Long battery life, robust build quality, wide payment acceptance.
• Cons: More expensive than entry-level readers, slightly bulkier.

Conclusion

Choosing the right card reader for your small business in the UK can be a game-changer. From mobile card readers for on-the-go businesses to integrated POS systems for larger operations, there’s a solution out there to fit your specific needs. Consider factors like cost, compatibility, and security when making your decision. With the right payment machine, you can streamline your operations, offer more payment options to your customers, and ultimately boost your business’s success.